DIN e KYC Filing


DIN e KYC Filing

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Documents required For #Service

PAN Card
Aadhar Card

DIN eKYC Filing

DIR-3 KYC is a form that needs to be submitted by all directors of a company to comply with the regulations of the Ministry of Corporate Affairs (MCA) in India. It is a process of updating the personal and professional details of all the directors in the MCA database.

The objective of this KYC process is to ensure that the MCA has up-to-date and accurate information about the directors of all companies registered in India. This helps the government to maintain a transparent and effective corporate governance system.

The DIR-3 KYC form contains details such as name, date of birth, PAN number, Aadhaar number, address, phone number, email address, educational qualifications, and professional experience of the directors. It also requires the directors to upload their photograph and signature.

All directors of a company are required to file the DIR-3 KYC form every year on or before April 30th of the relevant financial year. The form can be filed online through the MCA portal or through a designated professional, such as a company secretary or a chartered accountant.

Filing the DIR-3 KYC form is mandatory for all directors of a company, and failure to do so can result in penalties and disqualification from acting as a director in any company. Therefore, it is important for all directors to ensure that they complete the KYC process in a timely manner to avoid any legal implications.

PurposeTo update personal and professional details of directors in the MCA database for effective corporate governance.
Who is required to submit?All directors of a company with approved DIN assigned on or before March 31, 2018, and disqualified directors.
When to submit?Annually, on or before April 30th of the relevant financial year.

Documents Required to File DIR 3 KYC form:

To file the DIR-3 KYC form, directors are required to provide the following documents:

  1. Self-attested copy of the PAN card
  2. Self-attested copy of the Aadhaar card or passport
  3. Current and valid email address and mobile number
  4. Digital signature of the director who is filing the form

In addition to the above, the following documents may also be required:

  1. Passport-sized photograph of the director
  2. Any proof of address such as utility bills, bank statements, or lease agreement
  3. Educational qualifications certificates
  4. Professional experience certificates

It is important to note that the exact document requirements may vary depending on the individual’s circumstances and the requirements of the MCA. Therefore, it is always advisable to check the latest requirements before filing the DIR-3 KYC form.

process to file DIR 3 KYC Form:

The procedure to file the DIR 3 KYC Form involves several steps:

Step 1: Download the form The first step is to download the DIR-3 KYC form from the MCA website.

Step 2: Fill in the DIN details The DIN must be filled in on the KYC form if the status is ‘Approved.’ If a director’s DIN has been deactivated due to non-submission of the KYC Form, they can reactivate it by filling out the form after the due date and paying the late filing fees.

Step 3: Fill out the form with required information The applicant must provide their first and last name, father’s first and last name, nationality, and date of birth in the DD/MM/YYYY format. The name should match the name on the PAN card, and acronyms, single alphabets, and short forms are not allowed. The permanent residential address must be entered, and proof of address must be attached.

Step 4: PAN verification Verification of the Permanent Account Number (PAN) is required. The director must input their PAN and click the ‘Verify income-tax PAN’ button for the system to check their information using the PAN card number. The name on the form must match the name on the DSC for successful authentication.

Step 5: Update contact details and verify OTP The director must provide their phone number and email address and verify them using an OTP. OTPs are issued to both the mobile number and email address separately. Only non-Indian directors are allowed to use country codes other than +91/91/0.

Step 6: Attest attachments and authenticate e-Form The required documents must be attested and uploaded, and any additional attachments must be signed digitally by the applicant. The e-Form must be digitally signed by a practicing Chartered Accountant, Cost Accountant, or Company Secretary.

Step 7: SRN generation When the e-Form DIR-3 KYC is successfully submitted, an SRN is generated and assigned to the user for future MCA correspondence.

Step 8: Email communication The applicant will receive an email acknowledging receipt of the form, and once the email of approval is received, filing the eForm DIR-3 KYC is complete.

While filing the e-Form, directors must ensure that they provide their phone number and email address and use their digital signatures. The e-Form must be certified by a practicing Chartered Accountant, Cost Accountant, or Company Secretary.

Procedure to File Form DIR-3 KYC WEB:

The procedure to file Form DIR-3 KYC WEB is as follows:

  1. Visit the MCA website and log in using your credentials.
  2. Click on the ‘DIR-3 KYC WEB’ form under the ‘MCA Services’ tab.
  3. Enter your Director Identification Number (DIN) and click on ‘Verify’.
  4. Once your DIN is verified, click on ‘Prefill’ to populate the form with your details.
  5. Check if the prefilled details are correct and make any necessary changes.
  6. Upload the necessary documents, such as your photograph, PAN, and address proof.
  7. Provide your current and permanent residential addresses.
  8. Verify your mobile number and email address using the OTPs sent to them.
  9. Sign the form using your Digital Signature Certificate (DSC).
  10. Once you have completed all the fields and signed the form, click on ‘Submit’ to file the form.
  11. After successful submission, an acknowledgment receipt will be generated, and an email will be sent to your registered email address.

Note: The DIR-3 KYC WEB form is only applicable for directors with an approved DIN and a valid mobile number and email address registered with the MCA. If you have an inactive DIN, you must file the DIR-3 KYC form.

DIN eKYC Filing FAQ’s

Who is required to file DIR-3 KYC form?

Answer: Every Director who was assigned a DIN on or before the end of the fiscal year and whose DIN status is ‘Approved’ would be required to file form DIR-3 KYC by the 30th of September of the following fiscal year.

Who can file eForm DIR-3 KYC?

Answer: Any DIN holder filing his KYC details for the first time with MCA must submit all KYC details via eForm DIR-3 KYC. Such a person has no way of accessing the web-service for his KYC. Furthermore, any DIN holder who wishes to update any of his KYC details must do so solely through the submission of eForm DIR-3 KYC.

Is it necessary to enter a unique mobile number and email for form DIR-3 KYC?

Answer: Yes. In the form DIR-3 KYC, you must enter your personal mobile number and email address, which must be verified via an OTP process. Furthermore, the mobile number and email ID must be unique and not already associated with another person in the DIN holders’ database.

How does the OTP functionality work in DIR-3 KYC?

Answer: Only after the form has been successfully pre-screened will the ‘Send OTP’ button be enabled. Following a successful Pre-scrutiny, the user must click the ‘Send OTP’ button.

Is a disqualified director required to file form DIR-3 KYC?

Answer: Yes. Anyone who has been assigned a DIN and whose DIN status is ‘approved’ is required to file form DIR-3 KYC. As a result, disqualified directors must also file form DIR-3 KYC.

Who are the signatories for DIR-3 KYC form? Answer:

The two signatories in form DIR-3 KYC are the DIN holder and a professional (CA/CS/CMA) certifying the form. Please keep in mind that for Indian citizens, the PAN on the DSC is verified against the PAN on the form. In the case of foreign nationals, the name on the DSC should match the name on the form. DSCs attached to the form must be properly registered on the MCA portal.

What are the mandatory details for the the form DIR-3 KYC?

Answer: Name (as mentioned in the PAN database), Father’s Name (as mentioned in the PAN database), “Date of Birth (DoB)” (as mentioned in the PAN database), PAN Number (mandatory for Indian citizens), Personal Mobile Number, Personal Email Address, and Permanent/ Present Address. Aadhaar, a voter ID, passport, or driver’s licence must be attached. A copy of any of the above-mentioned information must be attached.

Can DIR-3 KYC form be filed if the DIN is deactivated?

Answer: Form DIR-3 KYC can be filed for the status ‘Deactivated due to non-filing of DIR-3 KYC.’

Is multiple filing of DIR-3 KYC allowed?

Answer: The system will not allow an applicant to file form DIR-3 KYC more than once. If KYC has already been filed for a DIN and that DIN is entered again, the system reports that the form has already been filed.

Can non-resident directors provide Indian mobile numbers?

Answer: If the DIN holder is a non-resident, only a foreign address and a foreign number are permitted.